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EOG Home > About EOG > Corporate Governance > Procedures for Communications with Board
Procedures for Communications
with the Board of Directors
The Board of Directors has adopted the following procedures for communications with members of the Board of Directors of the Company.
Scope of Communications Covered by These Procedures
Except as noted below, these are procedures by which shareholders or other interested parties may communicate with the Board of Directors of the Company ("Board Communications"), including communications:
- with George A. Alcorn, the director chosen to preside at meetings of the non-management directors of the Company during 2008;
- with other non-management directors; or
- with the non-management directors as a group.
NOTE: Complaints regarding accounting, internal controls, or auditing matters should be submitted in accordance with the Company's Complaint Procedures for Accounting and Auditing Matters, and not the procedures discussed below.
Submission of Board Communications
- Shareholders and other interested parties should submit all Board Communications in writing, addressed to the intended recipient or recipients, c/o the Secretary of the Company (Michael P. Donaldson, EOG Resources, Inc., 1111 Bagby, Sky Lobby 2, Houston, Texas 77002).
- Board Communications that the sender wishes to be confidential should be in an envelope clearly marked "CONFIDENTIAL"
Treatment of Board Communications
- Upon receipt of a Board Communication, other than one that is clearly marked "Confidential", the Secretary of the Company will note the date that the Board Communication was received in a log established for that purpose, open the Board Communication, make a copy of it for the Company's files, and promptly forward the Board Communication to the directors to whom it is intended.
- Upon receipt of any Board Communication that is clearly marked "Confidential", the Secretary of the Company will not open the Board Communication, but will note the date that the Board Communication was received in a log established for that purpose, and promptly forward the Board Communication to the directors to whom it is addressed.
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